SUMMARY
Coordinates and execute the administration, and implementation of all CDE events. Responsible for ensuring the operational elements of the events are kept within budgetary restraints to help ensure that CDE minimizes expenses.

PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING. OTHER DUTIES MAY BE ASSIGNED
• Serve as the primary CDE liaison with vendors to facilitate the accurate and timely information exchange involved in the planning, design, development, and operation of the Event.
• Responsible bidding, selecting and implementing the services of local vendors. Works directly with all vendors to coordinate their operations.
• Serves as secondary liaison with representatives of all entities doing business in connection with the Event.
• Responsible for the construction/production schedule exclusive to the Event. This includes (but is not limited to): securing construction equipment used by staff and working with vendors and the host site to ensure a successful construction and teardown of the event.
• Assists in executing a solid parking and traffic plan.
• Assists with executing a successful medical/first-aid plan.
• Directs the planning of the media compound and space needs.
• Directs the planning of ecology and litter patrol requirements. This includes (but is not limited to): determining the appropriate ecology areas, determining the ecology schedule, selecting an ecology vendor, and working with ecology vendor to ensure a successful event.
• Helps to coordinate all deliveries and the delivery schedule for the Event. This includes (but is not limited to): trailers, furniture, radios, office equipment, etc.
• Updates and seeks annual improvement of various organizational tools/documents for communicating the operations and administration needs of the Event.
• Develop and manage the event credential system to ensure all vendors and special guests have appropriate access rights while maintaining appropriate event security.
• Assist in activating sponsorship programs.
• Develop and execute onsite event and special traffic signage plans
• Performs all other duties as requested.

EDUCATION & EXPERIENCE
The successful candidate will have held operations management or support positions with financial accountability, ideally in a successful major consumer oriented sports or entertainment environment. This individual is self-confident, with a strong work ethic; and is the type of person who has successfully implemented plans that have improved program effectiveness and positively impacted bottom-line results.
• Undergraduate degree required.
• Three to five years experience with increasing responsibility in large scale event or management field.
• Experience in sports or major entertainment event management preferred.
• Superior initiative with outstanding organization and motivational skills.

MANAGERIAL RESPONSIBILITY:
• Supervises Non-Exempt employees (varies by Event).
• Manage operational vendors.

FINANCIAL RESPONSIBILITY:
• Must adhere to budgetary guidelines established prior to each event.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Churchill Downs encourages diversity in the workforce.
EOE