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    Administration/General Management: Administrative/Executive Assistant
    Administrative Assistant to Chairman - Arlington International Racecourse (Arlington Hts, IL)

    Position Objective

    As the Chairman’s Administrative Assistant you will independently performs a variety of administrative duties associated with the overall operation of Arlington International Racecourse. 

    Matters dealt with are confidential and sensitive. 

    Primary Duties and Responsibilities

    You will provide administrative support and will be responsible for day-to-day work activities of the Chairman.  

    • Compose and type correspondence, read and route incoming mail, draft correspondence, memoranda and perform other administrative duties.
    • Prepare documents for the Chairman’s signature and assure accuracy.
    • Accurately transcribe notes in desired format from tape recordings, written notes, and verbal dictation.
    • Interact with management, employees, and the public answering substantive questions on behalf of the Chairman.  Frequently interact with senior level external contacts, from both the public and private sectors.
    • Maintain confidential files.
    • Schedule appointments and keep Chairman informed of meetings, events, and matters of importance. May take minutes during meetings.  
    • Make travel arrangements when necessary.
    • Responsible for project development and implementation, preparing presentations, ensuring professional office support, and acting as a liaison with executive staff.

     Personal Qualifications

    • This position requires a strong sense of priorities and the ability to multitask.
    • Must be trustworthy, and fully dedicated to do what it takes for the company to be successful.

    • Must be comfortable in an executive professional atmosphere that emphasizes standards of excellence, performance and presentation. 
    • Professional demeanor required.

    • Must be flexible to adjust work schedule during racing season as needed.

     Education, Training and Experience

    •  At least 7 years of responsible, high level administrative work experience
    • Proficiency with Outlook, Word, PowerPoint, Excel

    • Excellent grammar, punctuation, writing and editing skills a must.
    • One year certificate from college or technical school and/or training or equivalent combination of education and experience.

        

    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk and reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or mover up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

    The noise level in this work environment is usually moderate.

    EOE

    Note: When you apply for this job online, you will be required to answer the following questions:

    1. Do you have 7 or more years of experience as an Administrative Assistant? (Yes, if No please explain)

    2. Are you able to accurately transcribe notes in desired format from tape recordings, written notes, and verbal dictation? (Yes, No)

    3. What personal qualifications do you possess that will allow you to succeed in this position? (please list 4)

    4. How would you rate your Microsoft skills? (1-10)

    5. Are you familiar with Arlington International Racecourse? (Yes, No)

    6. Our work schedule is Wednesday through Sunday from May through September. Would that be an issue? (Yes, No)

    7. Do you have a flexible work schedule? (Yes, No)

    8. Why are you seeking employment at this time?

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    Apply for Future Notification Only: Future Notification
    Future Notification Only - Churchill Downs Incorporated and its Entities (Various Locations, US)

    By creating a profile here, you are not considered an applicant for any job. Rather, you can be notified of positions within Churchill Downs Incorporated (including Churchill Downs Incorporated, Churchill Downs Race Track, Calder Race Course, Arlington Park, Fair Grounds Race Course & Slots and Bloodstock Research). You will be notified as jobs are posted matching the notification buttons you selected on this application form.

    If you wish to update your information, go to “My Account-TeamWork Online” at the top of this page, put in your email address and the password you used to create your profile.

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