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    Current available jobs in Administration/General Management:




    Administration/General Management: Administrative/Executive Assistant
    Administrative Assistant to Chairman - Arlington International Racecourse (Arlington Hts, IL)

    Position Objective

    As the Chairman’s Administrative Assistant you will independently performs a variety of administrative duties associated with the overall operation of Arlington International Racecourse. 

    Matters dealt with are confidential and sensitive. 

    Primary Duties and Responsibilities

    You will provide administrative support and will be responsible for day-to-day work activities of the Chairman.  

    • Compose and type correspondence, read and route incoming mail, draft correspondence, memoranda and perform other administrative duties.
    • Prepare documents for the Chairman’s signature and assure accuracy.
    • Accurately transcribe notes in desired format from tape recordings, written notes, and verbal dictation.
    • Interact with management, employees, and the public answering substantive questions on behalf of the Chairman.  Frequently interact with senior level external contacts, from both the public and private sectors.
    • Maintain confidential files.
    • Schedule appointments and keep Chairman informed of meetings, events, and matters of importance. May take minutes during meetings.  
    • Make travel arrangements when necessary.
    • Responsible for project development and implementation, preparing presentations, ensuring professional office support, and acting as a liaison with executive staff.

     Personal Qualifications

    • This position requires a strong sense of priorities and the ability to multitask.
    • Must be trustworthy, and fully dedicated to do what it takes for the company to be successful.

    • Must be comfortable in an executive professional atmosphere that emphasizes standards of excellence, performance and presentation. 
    • Professional demeanor required.

    • Must be flexible to adjust work schedule during racing season as needed.

     Education, Training and Experience

    •  At least 7 years of responsible, high level administrative work experience
    • Proficiency with Outlook, Word, PowerPoint, Excel

    • Excellent grammar, punctuation, writing and editing skills a must.
    • One year certificate from college or technical school and/or training or equivalent combination of education and experience.

        

    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk and reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or mover up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

    The noise level in this work environment is usually moderate.

    EOE

    Note: When you apply for this job online, you will be required to answer the following questions:

    1. Do you have 7 or more years of experience as an Administrative Assistant? (Yes, if No please explain)
    2. Are you able to accurately transcribe notes in desired format from tape recordings, written notes, and verbal dictation? (Yes, No)
    3. What personal qualifications do you possess that will allow you to succeed in this position? (please list 4)
    4. How would you rate your Microsoft skills? (1-10)
    5. Are you familiar with Arlington International Racecourse? (Yes, No)
    6. Our work schedule is Wednesday through Sunday from May through September. Would that be an issue? (Yes, No)
    7. Do you have a flexible work schedule? (Yes, No)
    8. Why are you seeking employment at this time?


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    Administration/General Management: General Management/Profit & Loss
    VP of Business Security - Churchill Downs Incorporated (Louisville, KY)

    Position Summary –

    The Vice President, Business Security is a key member of Churchill Down’s information technology group and plays a key role in the overall success of our business operations.  This individual has responsibility for all information technology security components across our casinos, racetracks, TwinSpires.com, and other corporate businesses.  The InfoSec team sets strategies, policies and procedures; monitors our security posture; and works closely with other information technology team members to implement best security practices. This position reports directly to the CTO.

    Responsibilities –

    • Develop and implement the strategy and underlying tactics to maintain and enhance CDI’s security posture, minimize the risks of cyber-attacks, and protect key CDI assets and operations.
    • Keep up-to-date on the latest security trends and threats to respond accordingly.
    • Inform and coach CDI’s executive management and Board of Directors on key security topics.
    • Lead the effort to respond to security events.
    • Ownership for CDI’s PCI compliance activities.
    • Conducting a continuous assessment of current information technology security practices and systems and identifying areas for improvement.
    • Running security audits and risk assessments.
    • Delivering new security technology approaches and implementing next generation solutions.
    • Overseeing the management of the IT security department, giving leadership to the team and developing staff.
    • Select and manage relationships with security providers (hardware, software, and services).
    • Managing the information technology security budget.
    • Reporting to the board and being an active member of the senior management team

    Requirements –

    • Passion for understanding information technology security and its impact on business performance.
    • Ability to influence others within the organization to take action on security related topics.
    • Forms business partnerships (internal and external) that help drive the IT security strategy forward.
    • Flexible and adaptable – capable of changing direction where required and showing flexibility to meet new demands.
    • Solid people management skills – providing direction, monitoring performance, motivating staff and building a positive working environment.
    • Ability to adapt to a fast-moving IT landscape and keep pace with latest thinking and new security technologies.
    • Multi-tasking – can manage several concurrent projects and prioritize demands.

    Education –

    • Advanced degree preferred.
    • Minimum of 5 years of experience.

    Position Type – Salary Exempt

    Location –

    ·         Louisville, Kentucky


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    Administration/General Management: Human Resources Generalist
    Human Resources Generalist - Harlow's Casino Resort & Spa (Greenville, MS)

    POSITION SUMMARY: Performs Human Resources related duties at the professional level and may carry out responsibilities in some or all of the following functional areas: employee relations, training, employment, labor relations, benefits, and employment equity programs.

    ESSENTIAL FUNCTIONS:
    1. Manage Selection Process (job requisitions)/manage PAF’s
    a. Interviews, screens and recruits job applicants to fill entry level professional and technical job openings. Manage process for external job postings/Casino Careers and Delta Democrat Times.
    2. Facilitate licensing process for new hires
    a. Track expiration dates for gaming, ABC, and driver’s license for Company vehicles.
    3. Employee Assistance Program/Assist in the implementation
    4. Coordination of Team Member events for HCR
    5. Exit team members from HRO and GP.
    6. Complete paperwork for termed team member’s (discharged or resigned)
    7. Complete paperwork for Mississippi Department of Employment (Team Member’s Unemployment) Represents Company on hearings and appeals.
    8. Input and manage background for new hires.
    9. HR Weekly Report
    10. Maintain Job Descriptions and Organization Charts/internally and gaming
    11. HR Metrics Monthly & Quarterly Reporting/ Retention Report
    12. Manage Drug & Alcohol Screening Process
    13. Assist HR Director in special projects
    14. Filing, copying, mail, ordering supplies
    15. On-Boarding, ( Gaming Applications, name tags, etc.) and Monthly Gaming Audits
    16. Weekly State New Hire / Term Report
    17. Research data for HR usage
    18. Partners with team members and management to communicate various Human Resources policies, procedures, laws, standards and government regulation.
    19. Conducts exit interviews and analyze data and makes recommendations to the management team for corrective action and continuous improvement.
    20. Responds to employee relation issues such as employee complaints, and harassment allegations.
    21. Assist in training of new HR team members.
    22. Perform payroll function of HCR
    23. Other duties as assigned
     


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    Administration/General Management: Human Resources Generalist
    Human Resources Generalist - Oxford Casino (Oxford, Me)

    LOOKING FOR STABILITY AND GREAT BENEFITS?  YOU JUST FOUND IT!! 

    Oxford Casino offers Medical, Dental, Vision, Life and Short & Long Term Disability Insurance.  We also offer a 401k Savings Plan with up to a 5% company match and the eligibility to purchase Churchill Downs Stock through an Employee Stock Purchase Program.  You can also accrue up to 23 days of Paid Time Off (PTO) in the first year.  The best part is that our waiting period is only 30 days to qualify! 

    Position Summary 

    The Human Resources Generalist is a key team member in the management of Human Resources tasks and will take direction from the Senior Director of Human Resources. This position focuses administrative tasks within the Human Resources department with a primary focus on administering the UltiPro HRIS system, on-boarding, licensing with the Maine Gambling Control Board and Workers Compensation Administration.

    Job Qualification Statement 

    The successful job holder will have previous experience in HRIS systems (preferably UltiPro) and strong Workers Compensation administration.  Prior experience as a Human Resource Generalist is highly desired.  The Human Resources Generalist will have excellent computer skills, good oral and written communication skills, including the ability to address groups of employees and job candidates.  The job holder will regularly exercise independent judgment. 

    Essential Job Functions 

    • Maintain the UltiPro HRIS system.

    • Employee recruitment and selection, including candidate screening.

    • Processing and interpretation of background checks.

    • Collection, processing, forwarding, and tracking of Maine State Gambling Board licensure paperwork.

    • Direct management of the new-hire onboarding process, including personnel file creation, I-9 completion, and scheduling New-Hire Orientation.

    • Direct management of Workers Compensation System.

    • Act as the conduit between corporate, the insurance companies and employees on Workers Compensation.

    • Assist with Orientation.

    • Ongoing member of the Safety Committee.

    • Other duties as assigned by the Senior Director of Human Resources.

    Physical Demands and Work Environment
    The work is sedentary.  Typically, the employee may sit comfortably to do the work.  However, there may be some walking, standing, bending, carrying of light items, or driving an automobile.  No special physical demands are required to perform the work.
    The work environment involves everyday risk of discomforts, requiring normal safety precautions typical of such places as offices, meeting rooms, libraries, residences, or commercial vehicles.  Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations, and traffic signals is needed.  The work area is adequately lighted, heated, and ventilated.

    Note: When you apply for this job online, you will be required to answer the following questions:

    1. How many years experience in Human Resources?
    2. How many years experience with HRIS?
    3. How many years experience with Workers Compensation


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    Administration/General Management: Receptionist/Switchboard
    Front Desk Shift Supervisor - Riverwalk Casino (Vicksburg, MS)

    As a Hotel Front Desk Shift Supervisor you are responsible for the successful overall coordination and direction of all activities related to the front desk, reservation, CMP system, Gift Shop and PBX areas of the hotel on assigned shift, ensuring smooth and efficient operations in accordance with policies, procedures and objectives of hotel operations and customer service.  Act as MOD for all Hotel departments in the absence of the Manager/Supervisor of the individual area.

    Note: When you apply for this job online, you will be required to answer the following questions:

    1. Are you 21 years of age or older?
    2. Would you consent to pre-employment background checks, if required, including past employment information, education verification, reference checks, criminal records and drug screening?
    3. How many employers have you worked for in the past two years?
    4. Have you ever been terminated from a job or asked to resign?
    5. Have you ever worked for this company before?
    6. Why did you leave your previous employer?
    7. How did you learn about this opportunity?
    8. How many years of relevant experience do you have for the position you are applying for?
    9. Are you available to work a weekend day?
    10. Do you have the ability to work in a fast-paced environment?
    11. Are you able to work independently and follow instructions?
    12. How many days of work (other than vacation or approved time off) have you missed in the past year?
    13. Do you have any range of motion limitations that would prevent you from standing long periods, bending, stretching, pushing, pulling or continually using your fingers and wrists?
    14. What are your thoughts on working beyond your normal scheduled hours?
    15. Do you have prior customer service experience?
    16. Do you have experience with office administration such as answering multi-line phone systems and handling correspondence?
    17. You have a customer in front of you, an employee asking you a question and the phone rings. What should you do?
    18. If you are being considered for a position, you may receive an assessment which must be completed within 24 hours. The assessment will be sent to the email address you indicated on your application. Are you willing to comply with completion of the assessment(s) within this time frame?
    19. Were you referred to this company by a current employee?


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    Administration/General Management: Human Resources Generalist
    Human Resources Generalist - Riverwalk Casino Hotel (Vicksburg, MS)

    Job Summary

    Performs Human Resources related duties at the professional level and may carry out responsibilities in some or all of the following functional areas: employee relations, training, employment, labor relations, and employment equity programs. Assist with administration of the Company’s insurance program including dental, health, life, vision and supplemental benefits. The employee works collaboratively with the HR Director and HR Manager to support the analysis, design, development and implementation of new and existing benefit programs, program changes, and program enhancements. Must have a strong background in training.

     

    Essential Functions

    Include, but are not limited to:

    • Facilitate licensing process for new hires

    a. Track expiration dates for gaming, ABC, and driver’s license for Company vehicles.

    • Employee Assistance Program/Assist in the implementation

    • Coordination of Team Member events for HCR

    • Complete paperwork for Mississippi Department of Employment Security and represent Company on hearings and appeals.

    • HR Metrics Monthly & Quarterly Reporting/ Retention Report

    • Assist HR Director and Manager in special projects.

    • Weekly State New Hire / Term Report

    • Research data for HR usage

    • Partners with team members and management to communicate various Human Resources policies, procedures, laws, standards and government regulation.

    • Conducts exit interviews and analyze data and makes recommendations to the management team for corrective action and continuous improvement.

    • Responds to employee relation issues such as employee complaints, and harassment allegations.

    • Perform payroll function of HCR.

    • Participate actively in Safety Committee meetings.

    • Assist in delivering benefits orientation to new employees and maintain all employee medical records.

    • Routinely audit and review benefit eligibility reports for errors or inconsistencies.

    • Special projects that needs immediate administrative department assistance.

    • Attend departmental meetings as necessary; Communicate with the HR Manager and HR Director on benefit and employee relation matters.

    • Assist in all training needs to include processing of materials for classes, tracking, scheduling of training and to attend training meetings.

    • Process Quarterly perfect attendance bonuses.

    • Performs other duties as assigned

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to use hands and fingers to grasp, handle and feel, reach with hands and arms, talk and hear clearly. Must have the ability to lift at least 25 pounds.

     

    Education and /or Experience

    • Bachelor's degree Human Resources Management, or a related field, or combination of education and experience preferred

    • One to two years’ experience in Human Resources Management.

    • Background in employment law and other government compliance regulations is preferred.

    • Ability to objectively coach employees and management through complex, difficult, and emotional issues.

    • The ability to research and analyze various different type of data information.

    • Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law.

    • Ability to organize and prioritize work.

     

    Licenses/ Certificates

    The requirements listed below are representative of the knowledge, skill, and/or ability required

    • Ability to obtain a Mississippi Gaming License


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